SC3 Charge
Revised: 3/28/03

Purpose: To provide students with a reliable means for advocating and identifying their needs and requirements with respect to the efficient use of information technology, both academically and in student life. SC3 is responsible for providing input from student users of information technologies to the Information Resources Management Policy and Planning Committee (IRMPPC) and to the Vice Provost/Chief Information Officer (VP/CIO) for Information Technology Services (ITS) and for communicating information about information technologies to their constituents. Recommendations will be studied by the VP/CIO who will determine the impact, benefits, costs, and other factors involved in implementing the recommendation and forward that analysis to the IRMPPC for appropriate action.

Background: In the past, student options and preferences involving technology matters were facilitated through 1-2 student representatives on the Instructional Advisory Committee on Computing (IACC) and Administrative Advisory Committee on Computing (AACC). The basis for establishing the Student Campus Computing Committee (SC3) is three-fold:

1. The perceived benefit of having a formally structured and well-positioned committee comprised of students who possess a sense of context and continuity over time.

2. The complex nature of information technology issues and the application and use of information technology in a student context increases the requirement for a stable and reliable committee that can adequately represent the student voice in such matters.

3. The need for a student voice focusing not only on instructional needs and requirements, but encompassing the full scope of student academic and social life at the University.

Functions and Responsibilities: SC3 is charged to provide recommendations on both operational and planning and policy matters from a student perspective. SC3 will focus on:

1. Researching and analyzing current information technology resources and services
2. Discussing how to improve availability, use and support of current services and resources
3. Improving student awareness of current information technology services and resources
4. Increasing student knowledge of and participation in the decision-making process
5. Researching what is being done by other institutions and how Cal Poly compares
6. Innovating projects that will put Cal Poly on the leading edge ahead of other colleges

Committee members will be responsible for dissemination of information to and feedback from their areas of representation. Student representatives will serve as liaison to their respective student constituencies and provide input on student information technology needs and priorities. Those making nominations will be kept informed on committee activity and will provide guidance and support to committee activity whenever appropriate.

Membership: To accommodate the broad interests and concerns of Cal Poly students, SC3 should include members who represent both technical and non-technical student interests. At least one student member with financial expertise will be sought to inform committee decisions regarding information technology projects and services from a fiscal perspective. The student chairperson must understand technical issues while being able to consider the needs of non-technical students and facilitate discussion between all represented groups.

1. One student chair, nominated by the outgoing ASI President in consultation with the VP/CIO and current SC3 chair during Spring Quarter
2. One student from each college, nominated by the dean based on recommendations from their respective college council
3. Two students from technology-oriented student groups, nominated by the current SC3 chair based on recommendations from technical group presidents or chairs
4. One Associated Students, Inc. student representative, nominated by the incoming ASI President
5. One non-voting staff representative from ITS, nominated by the VP/CIO
6. One non-voting staff representative from ASI, nominated by the ASI Director
7. One non-voting staff representative from AACC, nominated by the AACC Chair
8. One non-voting faculty representative from IACC, nominated by the IACC Chair

Committee appointments are made annually by the President from nominations as indicated above. Ad hoc members and guests from ITS and other campus units may be invited by the chair to participate on an as needed basis to address specific issues under discussion.

College and technical group student representatives will serve staggered two-year terms to ensure continuity of involvement and to retain an informed membership. The chair will determine the process for nominating and selecting technical group representatives.

The chair and ASI student representative will serve one-year terms. Nominees for chair are required to have served at least one prior year as an SC3 voting student representative. The chair and ASI student representative will make periodic reports to the ASI Board of Directors on committee progress and to seek endorsement for key committee recommendations.

The chair will serve as student representative to IRMPPC in an ex-officio appointment.

The chair will nominate at least two voting members to serve as the student representatives on the administrative and instructional advisory committees on computing (AACC and IACC).

The chair will submit an annual report to the President’s Office.

Meetings: The committee will meet at least bi-weekly during the academic year or with sufficient frequency to ensure a positive and effective voice in university information technology affairs.